Tech Updates

Boost Your Efficiency with These 7 Microsoft Word Shortcuts


Word is the most popular word processor in the world. But with millions of new words being added every year, there are plenty of things you may not know about. This is why we have compiled a list of the top 7 shortcuts in Word that will help you become more efficient and save time.

Do you find yourself spending hours each day editing text? Then, you need to read this blog post. Microsoft Word has many shortcuts that will help you save time in your editing process.

We all spend too much time on our computers and even more time editing text on them. This is why we have created this list of useful shortcuts to save us time. Whether writing a book blog or editing documents, these shortcuts can save you time.

Microsoft Word is a powerful tool that can be used for many things, but sometimes, it can be difficult to find shortcuts or workarounds.

Microsoft Word Shortcuts

Copy, Cut, and Paste

You might have heard of these terms before but didn’t know what they meant. Well, now you do. These shortcuts will let you copy and paste from one document to another or from one cell in a spreadsheet to another. In addition to copying and pasting data, you can quickly cut and paste document sections.

Cutting and pasting are often used together because you can cut an area of text from one place and paste it to another, such as when drafting a blog post.

These shortcuts are especially helpful when working with a large document or spreadsheet.

As you become more efficient, you can use the keyboard shortcuts more and more.

Undo and Redo

Undo and redo are essential shortcuts that will help you return to where you were after making a mistake. You’re probably familiar with the undo shortcut. That button allows you to reverse a change you’ve made quickly. However, if you’re a writer who spends a lot of time typing, you might be familiar with the redo shortcut. It’s that button that lets you quickly retype a section of text.

It’s so common that you’ve probably never thought about it. That’s why I’ve included it here. Now that you know how to undo and redo, it’s time to learn to use these shortcuts in Microsoft Word. To do this, go to the Home tab and then the Undo drop-down menu.

Saving the Document

Microsoft Word has many shortcuts that will help you save time in your editing process.

To quickly save your document, press Ctrl + S. If you are working on a large paper, this shortcut can take a while. To prevent this, click the File menu and select Save As to save the report in another location.

This will also save you time copying and pasting the document into another file.

Select All Text

The Select All Text command is located under the Home tab in the ribbon. Once you’ve selected the text you want to edit, you can cut, copy, and paste it into another document. This can be very helpful if you’re working on a paper you’ll need to reference in other articles later.

Find and Replace

We have all been in a situation where we must search for something and then type it in again. Sometimes, it is an easier task if we can find and replace them. For example, let’s say you want to change the name of a company; you can do this by typing in the first few letters of the company name, pressing Ctrl + F, and then typing in the new company name.

Inserting a Hyperlink

If you type the same link repeatedly, you can create a shortcut for this process.

Click on the Home tab and then select the Link menu. Select Insert Link.

In the Insert window, click on Hyperlink.

In the Insert Window, type the URL you wish to link to. You may want to make a bookmark if you have a website you use frequently.

Save your document.

If you want to add a picture, right-click on a blank space in the document and select Image from the context menu.

You’ll see the Image inserted into the document.

Print Preview and Print

Printing a document is time-consuming, especially if you have to print multiple copies. But if you know some shortcuts, the job can be done in seconds. To preview your document quickly before printing, hit the “Print” button and press the “Page Setup” button.

This will bring up the page setup screen, where you can change paper size, margins, orientation, and more. You can also use the shortcut CTRL + P, which works in Windows and Mac. This will take you directly to the page setup screen.

Frequently Asked Questions Microsoft Word Shortcuts

Q: What are some of your favorite shortcuts in Microsoft Word?

A: I love these shortcuts because they make it easier for me to write.

Q: What are your most frequently used keyboard shortcuts in Word?

A: My most frequently used shortcuts are Control+F, Alt+Tab, Ctrl+Z, and Tab.

Q: What are some of your most valuable shortcuts?

A: One of my most valuable shortcuts is the “Go to Next Blank Line” shortcut.

Top Myths About Microsoft Word Shortcuts

  1. The reason for these shortcuts is to make it easier to create headers, footers, and page numbers.
  2. The shortcuts are not for creating a header or footer from scratch.
  3. If you try the shortcuts, the text will be formatted exactly as you enter it.
  4. To avoid using the shortcuts, use the Insert tab and scroll down until you see Page Number.
  5. Then click on Page Number. You will then be prompted to insert a header or footer.


Microsoft Word has become the standard editor for creating and publishing documents online. But sometimes, it gets so frustrating to use the program that we wonder if learning was worth it.

Carol P. Middleton
Student. Alcohol ninja. Entrepreneur. Professional travel enthusiast. Zombie fan. Practiced in the art of donating rocking horses for the underprivileged. Crossed the country researching hula hoops in Deltona, FL. Won several awards for supervising the production of etch-a-sketches in Nigeria. Uniquely-equipped for investing in bathtub gin in the financial sector. Spent a year building g.i. joes worldwide. Earned praise for deploying childrens books in Africa.